Data Meeting Process

Using Assessment to Drive Instruction

Data should permeate all aspects of school-wide literacy reform. The HILL offers professional development that promotes routines that foster data-driven instruction for the purpose of improving student learning. School-based leadership learn to facilitate data meetings on a regular basis; teachers participate in the analysis of student data in grade-level data meetings, and all people (coaches, Special education teachers, aids, etc) that are involved in student is encouraged to attend and contribute to these meetings. Data-meeting protocols provide the structure and procedures for before, during and after the meetings. They can be used in a highly effective manner over a multi-year literacy change initiative. The protocols serve the purpose of keeping everyone on-task, keeping the focus on student data, and ensuring that the discussion explicitly links the data to instruction. Data meetings provide the foundation for educators to plan and implement high quality instruction for students with diverse needs.

Data Meeting Protocols

Having a good system for collecting, organizing, and managing the use of assessment data is crucial in sustaining effective classroom, school, and district practices. Data Meeting Protocols are a set of tools designed to assist educators to conduct data meetings, identify skills that need to be addressed in small groups, group students for differentiated instruction, and link groups to appropriate interventions. There are multiple levels of meetings that explicitly walk educators through this process with a gradual release focus for sustainability.

Data Meeting Protocols provide the following:

  • A systematic process for conducting school-based data meetings
  • Checklists of tasks to be completed before a meeting to help it run efficiently
  • Tools for analyzing and grouping students for instruction
  • Plans for choosing interventions that address student needs
  • Organize on-going data collection, benchmark assessments, and progress monitoring tools

Data Meeting Protocols can help literacy leaders use assessment data in charting a course toward system-wide reading improvement. The process has six steps:

  1. Determine how many students in each grade level fall into intensive, strategic, and benchmark categories based on a measure of oral reading fluency.
  2. Identify how many students reach the benchmark level on oral reading fluency but score below benchmark on reading comprehension assessments.
  3. Identify how many students score below benchmark on both oral reading fluency and tests of language comprehension or vocabulary.
  4. Identify personnel and programs for differentiated instruction.
  5. Group individual students across classrooms within each grade level.
  6. Monitor student progress, making modifications to instruction and instructional groups as necessary.

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“Before we started this, we had a lot of data to use, but the time that’s required of teachers to take that data and analyze it and make sound instructional decisions was time-consuming. This provides a quicker response, and we also are giving professional development support to our team.”

Michelle LeVasseur

Principal, West Bristol School